Special events such as gala dinners & Christmas parties can be elegant and lavish affairs. But lets face it – they need a very high level of attention to detail and can be a lot of work to arrange!

It only takes one element to ruin the entire event – leaving your guests with a poor view of your business as a result.

Running around at the event in a ballgown or tuxedo, trying to mix and mingle with the attendees at the same time as chasing up the venue to begin food service is a delicate balance that not many people can perfect.

Engage Events Outsourced to assist you with your next Special Event and you can relax and enjoy the evening you have created. Not to mention spending valuable time with your colleagues and clients.  RSVP coordination, venue and catering management, theme design and entertainment coordination are just a few elements that are vitally important to a well executed event. We can assist with just one element or plan the entire event – below are just a few of the elements we can take care of for your next special event.

Gala Dinner

Venue Selection & Management

Finding a suitable venue for special events is not just about finding a venue that will hold the desired number of people & fit your budget. You also need to consider elements such as ease of access, restrictions for curfew and allowed suppliers. Throw in lots of competition for available dates and it can prove a difficult task. We can assist with all elements of venue selection and negotiation to ensure your next social function is the talk of the town.

Run Sheet Management

There is a reason that the Oscars has the “cut off” music that plays when an award winner has been on stage too long. If you don’t want your audience to fall asleep in their lavish dinners you need to ensure that you plan the evening to allow for a comfortable mix of entertainment and Awards. Making each awardee feel the VIP treatment involves a delicate balance. Working with Events Outsourced will make getting the right balance clearer.

Run Sheet Management
Supplier Management

Supplier Selection & Management

When it comes to a special events, often audio visual and theming are your key suppliers. Both elements can add up to large amounts very quickly. It is easy to lose sight of your desired goals for the evening in a flurry of fabric and lighting effects. Events Outsourced will work with you match up your overall event outcomes with the stunning effects that these suppliers can provide to ensure your next event “Wows” your attendees and your stakeholders equally.

Registration Management

Registration/Invites are a key element of a social event as you need to be able to determine how many people you will be serving. The way in which you handle on arrival registration is equally important at this type of event. Being made to wait for an extended period of time when you arrive does not provide the attendee with a favourable view of the event. Events Outsourced will work with you to determine the best method of registration and check in to ensure your attendees feel the VIP treatment.


Special events can be a really powerful marketing tool when managed correctly. Contact us now to discuss the details of your next special event and how we can work together to make it spectacular. Charge those glasses and let’s toast to a seamless event!

Events Outsourced is the best events company I have ever used. Her attention to detail for my ZahrinaGallery.com launch debut event was outstanding. My run sheet was managed and helped all my stakeholders understand the event without a hassle. Great results!

Zahrina Robertson

Owner, Zahrina Gallery