Building a new housing development and want to be able to sell the “sense of community”?
Running events within your community that feel a little disjointed?
Looking to hold events in within your community that take into account the demographic and specific requirements of your attendees?
Property developers, local council and other government departments utilise community events to develop and maintain strong relationships within their communities. These events can take many different forms. From special occasion themed events (Easter, Christmas), to skills based events (opportunities to learn new skills) and cultural events (such as Diwali).
Events Outsourced will assess the demographics and makeup of the community. We also complete a full site inspection and further research into the area. This information is then used together to form a calendar of events. This calendar assists during the planning phase. It ensures you are utilising community events to form strong and lasting bonds. We aim to create a balance of large “signature” events and regularly scheduled events to ensure consistency. Doing so allows attendees multiple opportunities to connect and form relationships.
A lot of community events are restricted by the availability of venues in the local area. For this reason a lot of the events are held outdoors. That may be in the local park or open green space. The last thing you want is for an event to be “rained out” or otherwise cancelled because of weather. Please read our Blog on Wet Weather Backup Plans to ensure you are covered in the event of bad weather.
Below are some of the key elements that need to be considered when planning a community event. Events Outsourced can assist with one element or all of them to ensure we meet your objectives and budget.
Venue Selection & Management
Community Events are often held in a park or other council owned area which requires significant paperwork and environmental plans. Events Outsourced can take care of these applications on your behalf saving you valuable time.
We don’t just hold events for the sake of holding events (although they are a lot of fun!). Each event needs to have a purpose, a set of outcomes by which to measure its success. We work with community groups to determine what need we are addressing with each event. We also look at the best ways to measure the success of the project. Finally, we revisit the demographic of the attendees to ensure that all elements of the event are targeted at the correct people.
Supplier Selection & Management
When running community events often the budget will not be huge. This means that supplier selection and negotiation is even more important than normal. You need to ensure you can fit as many elements into the limited budget as possible. Events Outsourced have a large network of suppliers and the negotiation skills to ensure that you receive the best deal for your next event.
Registration & Event Promotion
There is nothing worse than putting the time, effort and budget into a community event only for the turnout rate to be poor. Events Outsourced can assist with sourcing cost effective or free registration options. We can also assist with sourcing avenues to promote the event.
Events Outsourced love to work on these events as we understand the importance of community and belonging. Contact us to find out how we can ensure your next event meets your objectives and creates that sense of community that has been lacking.
Events Outsourced are fabulous to work with. The consummate professionals they provide event support that is detailed, strategic and creative. We have worked together for a few years now and I can not speak highly enough of the great work they do.